Administrative Assistant

Nova Engineering and Environmental • Raleigh, NC

16h • Onsite

About The Position

NOVA Engineering is seeking an Administrative Assistant to join our team in our Raleigh, NC office. This position will provide general office support with a variety of clerical activities and related tasks. This position supports department operations by maintaining internal systems, providing administrative support to project managers (processing of internal reports & timesheets, client reporting, assistance with contract change orders, paper and electronic data filing, input of data and preparation of invoices, proposal preparation/assembly, etc.), compiling & processing accounts payables, maintaining departmental equipment & supplies, and general office management.

Requirements

• 3+ years of administrative experience, preferably in the engineering or construction industry.
• General understanding of revenue recognition (work in progress and unbilled reports).
• Excellent computer skills (Microsoft Office software and the ability to learn NOVA’s internal software, including Metafield and Deltek).
• Strong communication skills, both verbal and written
• Strong attention to detail and ability to check own work.
• Experience with MS Office (Excel, Word, PowerPoint, etc.) and Outlook.

Responsibilities

• Administer office services to achieve efficient and economical operations.
• Assist with accounts payable.
• Maintain departmental files (both hard copy and electronic).
• Responsible for assistance with new employee orientation, including coordination with Corporate Human Resources.
• Responsible for P&L and other financial processing, including timesheet, expense reports, work orders and draft invoicing.
• Typing/word processing, printing, filing, mailing and production of documents such as SOQs, proposals, bids, reports, etc.
• Proofread work to assist technical and managerial staff.
• Work closely with management to establish systems and procedures for delivery of services in a timely, efficient and cost-effective manner.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed