Administrative Assistant

BerryDunn•Portland, ME

24d•Onsite

About The Position

BerryDunn is seeking an Administrative Assistant to play an important role in supporting our assurance, tax, and advisory teams. In this highly visible, on-site role, you will help keep teams organized, meetings and priorities moving, and day-to-day operations running smoothly. This is a great opportunity for someone who enjoys variety, takes pride in being dependable and detail-oriented, and wants to grow within a collaborative professional services environment. As you build familiarity with our teams, systems, and processes, you’ll have opportunities to take on additional responsibilities and expand your impact. This is an on-site Monday through Friday position in our Portland, ME office. You will report to the respective Practice Group Lead.

Requirements

Knowledge of office systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in: MS Office 365 (MS Word, MS Excel and MS PowerPoint).
Experience with Adobe Acrobat
Excellent time management skills and the ability to prioritize work
Ability to address issues independently and find solutions without always needing to escalate.
Attention to detail
Excellent written and verbal communication skills

Nice To Haves

Experience in SharePoint a plus.
Experience with CoPilot preferred

Responsibilities

Maintain and update practice group organization charts
Liaison for practice group related slides and materials
Internal Meetings Scheduling, Note taking, Creating agendas, Documenting and distributing meeting outcomes
Practice Group SharePoint, document and file storage
Maintain and update Practice Group (PG) SharePoint site and files
Organize and keep documents filed and updated, as needed
Tracking of Time and Billing
Communication with those that have not submitted their time
Liaison with Assurance, Tax & Advisory Team Services Support (ATATSS) for onboarding partners and supervisors
Tracking and scheduling for BerryDunn’s performance management program
Tracking of team members’ specific skill sets and subject matter expertise (update on an annual basis)
Liaison for tracking employee time budget submissions
Booking travel and accommodations
Production, logistics and planning for events, such as: team lunches, training days, virtual meetings. Including, but not limited to: Catering (or liaise with office admin to do this), Reserving conference rooms, booking blocks of hotel rooms, setting up Teams/Zoom, preparing PowerPoint (PPT) slide decks, printing materials, etc.
Virtual meeting production: scheduling Teams/Zoom, breakout rooms, monitoring chat rooms
Communication bridge between ATATSS, Practice Group Leader’s (PGL’s), and Principals
Attend business planning meetings and keep PGs on track while planning for business plans
Formatting and proofing documents and PPT presentations
Updating schedules in ProStaff and running scheduling reports as requested.
Updating SalesForce and printing SalesForce reports, as requested
Other administrative duties as requested by the Practice Group Leader