2026-2027 Administrative Assistant (190 Days)

ESC Region 11•Westlake, TX

8d•Onsite

About The Position

Under the general supervision of the Administration and Accountability Director, the Administrative Assistant will perform various job duties and office procedures in support of the Administrative offices of Westlake Academy. Job duties will require the ability to work well with others, provide courteous and professional service to students, faculty, faculty/staff, parents, and the general public.

Requirements

Must possess a valid High School diploma or GED
Ability to work cooperatively with others in a team environment
Good oral and written communication skills
Ability to maintain confidential information pertaining to students, employees, volunteers, and the general operations of Westlake Academy
Must possess a valid driver’s license
Is legally able to work in the United States
Must complete the state-required fingerprinting and criminal background check

Nice To Haves

Microsoft Office (word processing, spreadsheet, database, presentation software)

Responsibilities

Perform various administrative tasks, as assigned
Maintain office calendar to coordinate workflow and meetings for the Master Calendar, Administrative Calendar, and the Principal’s calendars
Maintain confidentiality with information related to students, faculty/staff, employees, volunteers, and the general operations of Westlake Academy
Provides general administrative support to Principals and Administrative Director
Interact courteously and professionally with students, faculty/staff, parents, and the general public
Answer telephones courteously and professionally and transfer calls to appropriate extensions
Open, sort and distribute incoming correspondence, including mail, packages, and faxes
Prepare correspondence in response to routine or generalized inquiries
Perform general clerical duties, including bookkeeping, copying, faxing, mailing, and filing
Collect, file and retrieve organizational documents, records and reports
Coordinate and maintain records for Academy students, faculty/staff, office/classroom space, telephones, parking, credit card(s), and keys
Perform office support services, budget preparation, maintain student records
Create and modify documents such as purchase orders, invoices, reports, memos, letters, financial statements, using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office
Manage/update student information, create reports, as necessary
Perform necessary tasks within the AESOP automated substitute teacher management system and assist in obtaining substitutes.
Conduct research, compile data and prepare papers for consideration and presentation to students, faculty/staff, and the Board of Trustees
Schedule and coordinate meetings and conferences
Make travel arrangements for students, faculty/staff, and Board of Trustees, as necessary
Collect and maintain an inventory of office furniture, equipment, and supplies
Research prices, obtain bids, prepare purchase orders and procure necessary items in accordance with established policies and procedures
Arrange for the repair and maintenance of office equipment
Support faculty/staff in project-based assignments
Supervise volunteers, independent contractors, and other support personnel when required
Assist in special events, such as registration, fundraising activities, outreach programs, and community events
Perform other duties, as assigned.