Accounting Assistant (2026-2027)

Stafford County Public Schools•Stafford, VA

2d•Onsite

About The Position

Reporting to the School Administrator, the Accounting Assistant will assist with the preparation and maintenance of fiscal records and related documents.

Requirements

High School Diploma or equivalent
Two (2) years of job related experience
Knowledge of standard accounting principles and bookkeeping terminology and methods
Knowledge of standard office procedures, practices and equipment
Knowledge of one or more computer applications related to accounting
Operation of a variety of office and computer equipment.
Operation of a variety of information and tracking systems.
Use of Microsoft Office, especially Word, Excel, and PowerPoint
Use of Google Drive, including Docs, Sheets, Slides, and Forms
Meticulous attention to detail
Establish and maintain effective working relationships with others.
Demonstrate excellent oral and written communication skills.
Work cooperatively and positively with staff.
Ability to work independently as well as in a team environment.
Demonstrate effective time management and organizational skills.
Demonstrate initiative and flexibility.
Follow detailed procedures and perform mathematical computations with accuracy.
Prepare and maintain electronically generated spreadsheets.
Work on multiple projects while meeting all deadlines.
Show sustained effort and enthusiasm in quality and quantity of work.

Nice To Haves

Relevant training or professional experience related to accounting duties

Responsibilities

Verify time and leave reports submitted and make corrections as needed.
Assist with the management of School Activity Fund accounts and Department Operating Budget.
Serve as school/department's financial expert and coordinate procurement and payment procedures.
Review, post, and generate computer receipts for deposits from fund sponsors and reconcile to Summary of Daily Deposit Sheets.
Prepare, process and maintain accurate employee payroll records monthly.
Prepare Monthly Payroll Reports as needed.
Prepare and reconcile year/fiscal end reports.
Engage in ongoing professional development relevant to position.
Respond to written and oral requests for information promptly and thoroughly.
Maintain a clean, neat appearance and dress appropriate to position and duties.
Maintain a record of appropriate attendance and punctuality.
Serve as a role model for students, colleagues, and the general public.
Work in close harmony with supervisor(s) and colleagues.
Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site-based procedures and protocols.