Administrative Assistant
About The Position
This position provides administrative and financial support to the Building Access & Security team. Responsibilities include processing and auditing invoices on a bi-weekly basis, preparing invoice batches for GEM import, and tracking expenditures to support budgeting and financial forecasting. The role reviews invoices and contract payments for accuracy, completeness, and compliance with established policies, procedures, and regulatory requirements. The position is responsible for coordinating security guard bookings through Archibus, liaising with clients to address guard-related issues, and maintaining records using ARMS/ORS. In addition, the role responds to inquiries from clients and Branch staff regarding purchasing, payments, and personnel-related matters, ensuring adherence to Financial Administration Manual (FAM) processes. Knowledge of GEM, FAM, ARMS/ORS, Archibus, contract administration, and financial procedures is considered an asset. The Government of Saskatchewan provides the services, programs and supports the people of Saskatchewan need. We deliver on the Saskatchewan Plan for Growth to build a strong economy, strong communities and strong families, ultimately building a stronger Saskatchewan. Dedicated to service excellence, we demonstrate innovation, collaboration and transparency, practice effective and accountable use of resources and promote engagement and leadership at all levels. The Ministry of SaskBuilds and Procurement coordinates and delivers property management, information technology, procurement, project management, transportation, and other support services for government ministries and agencies.
Requirements
- Knowledge of GEM, FAM, ARMS/ORS, Archibus, contract administration, and financial procedures is considered an asset.
Responsibilities
- Processing and auditing invoices on a bi-weekly basis
- Preparing invoice batches for GEM import
- Tracking expenditures to support budgeting and financial forecasting
- Reviewing invoices and contract payments for accuracy, completeness, and compliance with established policies, procedures, and regulatory requirements
- Coordinating security guard bookings through Archibus
- Liaising with clients to address guard-related issues
- Maintaining records using ARMS/ORS
- Responding to inquiries from clients and Branch staff regarding purchasing, payments, and personnel-related matters, ensuring adherence to Financial Administration Manual (FAM) processes
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
