Administrative Assistant

Town of Chapel Hill • Chapel Hill, NC

18d • Onsite

About The Position

The purpose of this position is to provide complex administrative clerical support and assistance requiring technical or specialized operational knowledge. This position may require occasional work outside of standard business hours to include nights and weekends.

Requirements

• High school diploma or equivalent required
• A minimum 2 years of administrative or clerical experience required
• Knowledge of clerical, purchasing, and financial processes
• Knowledge of principles of customer service
• Knowledge of modern office procedures
• Knowledge of principles and practices of taking and recording minutes for public meetings
• Knowledge of web-based software; Microsoft Office software including Word, Outlook and Excel
• Ability to effectively manage multiple projects with deadlines
• Ability to plan, organize and present information in a clear and logical format
• Ability to use web-based software systems
• Ability to solve problems and make sound decisions
• Ability to establish and maintain effective working relationships with employees and customers
• Ability to communicate effectively orally and in writing
• Ability to model behavior that is consistent with our values of RESPECT
• You will be subject to the Safe Driving and Accident Policy
• A valid NC driver’s license and the availability of private transportation or the ability to provide transportation between job sites is required

Responsibilities

• Provides clerical support to the department
• Assists financial transactions and functions such payroll, budget transfers, check requests, contract routing, P-Card use, invoices, and purchase orders
• Supports purchasing of materials and supplies, records management, and travel needs
• Supports records management needs
• Responds to complaints and resolves problems
• Provides phone line, email, front desk and clerical support, including facilities oversight
• Greets visitors and responds to requests and questions
• Assists with uniform ordering and receiving
• Completes all other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED