Administrative Assistant- Chula Vista
About The Position
Join Our Passionate Team at The Arc of San Diego! Are you ready to make a real difference in the lives of children and adults with disabilities? At The Arc of San Diego, we are the largest and most comprehensive provider of services in San Diego County, and we’re looking for dedicated individuals like you to join our diverse and dynamic team. We believe in putting people first and creating meaningful days for our clients and each other. If you’re passionate about empowering others to live their most fulfilling and independent lives, and you’re excited about professional growth and continuous learning, we want you on our team! We are looking for an amazing, dedicated and professional Administrative Assistant to join our Chula Vista Adult Day Program. In this role you’ll support daily operations by assisting the Program Administrator and Case Manager(s). You’ll be the first point of contact for visitors and callers, help keep the office running smoothly, and ensure accurate documentation that supports essential services.
Requirements
- High school diploma or GED.
- At least 6 months of administrative or customer service experience.
- Ability to use office equipment and computer systems confidently.
- Ability to lift up to 50 lbs and perform required physical tasks.
Nice To Haves
- You’re bilingual English/Spanish.
- You have experience with SDRC processes or electronic case management systems (e.g., Therap).
- You enjoy contributing to a mission‑driven environment and helping teams stay organized
Responsibilities
- Answer multiline phones and greet visitors with professionalism.
- Provide administrative support: scheduling, filing, meeting prep, mail processing, and data entry.
- Support program needs: attendance tracking (Therap), client payroll reconciliation, billing, reporting, and quality assurance audits.
- Monitor training compliance and manage Compass Card orders.
- Communicate effectively with staff, families, and external partners.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
