Admin - Administrative Assistant

Helix Traffic Solutions•Miami, FL

1d•Onsite

About The Position

The Administrative Assistant provides clerical support with achieving operational goals at the field site. This role will be primarily responsible for overseeing the employee roster, maintain, and organize pertinent documentation, and facilitates routine fleet repairs. This role will also assist scheduling, conducting interviews, and administrative projects.

Requirements

High school diploma or equivalent GED
Minimum 2 years of administrative or relevant work experience
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Self-starter with excellent time management, multi-tasking, and organizational skills
Ability to maintain composure under pressure.
Strong customer service and ability to interact with employees at all levels throughout the company.
Ability to handle data with high confidentiality.
Confident in using computer applications.
Data Entry: 2 years (Required)

Responsibilities

Answers incoming phone calls and direct to appropriate team members.
Greet all visitors and employees.
Orders and maintains inventory of office supplies and company equipment for the field site.
Assists with filing, faxing, and copying miscellaneous paperwork.
Collects field data and generates weekly reports for the management team.
Oversee maintenance of fleet repair, recall, oil change lists, and notify management of repairs.
Maintain fleet records, titles, registrations, both digital and physical for the field site.
Updates the employee handbook and truck books as directed from management.
Maintain employee roster database, TCR updates, and spreadsheets.
Assist with Billing team and back up Scheduling/Ticketing as needed.
All other duties within scope as assigned by Branch Manager.