Administrative Assistant

AEVEX • Tampa, FL

2d • Onsite

About The Position

An administrative assistant provides support to one or more departments by handling a variety of administrative tasks to include managing calendars, scheduling appointments, coordinating meetings, arranging travel, preparing documents and reports, maintaining files and records, and assisting with other general office duties. Potential multi-site support as needed.

Requirements

• Excellent organizational skills and the ability to multi-task under tight deadlines
• Ability to handle sensitive/confidential information
• Ability to work well in a team environment
• Ability to multitask and prioritize tasks effectively
• Independent thinking and good judgement
• Attention to detail and accuracy in record keeping
• Ability to work quickly and proficiently to meet deadlines while maintaining a high level of accuracy
• Excellent Microsoft Office skills, including Word, Excel, and Outlook
• Proper English usage, spelling, grammar, and punctuation
• Standard office administrative practices and procedures, including the use of standard office equipment
• High school diploma or equivalent education required
• Minimum 3 years administrative experience
• Ability to obtain/maintain a Top Secret/SCI DoD clearance, U.S. Citizenship required.

Nice To Haves

• Experience working in aerospace technology and/or government contractor firms a plus

Responsibilities

• Day-to-day administrative tasks, as well as assisting with special projects as assigned
• Makes travel arrangements for employees, including booking flights, accommodations, and transportation
• Enters and manages data in spreadsheets, databases, and other software tools
• Coordinates and schedules appointments, vendor visits, material delivery, meetings, and conference calls for staff and management
• Orders and manages office supplies, equipment, and ensuring that necessary materials are available to staff
• Tracks and processes expense reports, invoices, and reimbursements
• Supports new employee onboarding and workspace set up
• Receives and distributes incoming mail
• Develops forms, reports, correspondence and other documents as necessary
• Maintains organized filing systems and ensuring proper documentation of records
• Coordinates and monitors all aspects of administrative workflow with minimal supervision
• Performs other related duties as necessary or assigned
• Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
• Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
• Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.

Benefits

• 401(k)-retirement plan
• comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company
• professional development funds
• Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED