Administrative Assistant
Mars•Chicago, IL
•$32 - $44•Onsite
About The Position
The Administrative Assistant will provide comprehensive administrative support to multiple leaders within Mars by managing calendars, coordinating meetings and travel, submitting expenses, and supporting day-to-day business operations in a fast-paced corporate environment.
Requirements
- High school diploma required
- Approximately 3 or more years of administrative assistant or executive support experience.
- Advanced proficiency with: Microsoft Outlook, Word, Excel, PowerPoint, Teams
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- Ability to prioritize competing deadlines.
Nice To Haves
- associate's or bachelor's degree preferred
Responsibilities
- Manage complex calendars and schedule meetings across multiple time zones.
- Coordinate domestic and international travel arrangements, including travel Visa management.
- Prepare and submit expense reports.
- Organize meetings, conference rooms, catering, and virtual meeting logistics.
- Coordinate team events, leadership meetings, and off-site activities.
- Serve as a liaison between executives, internal teams, and external partners.
Benefits
- company bonus
- medical and dental benefits
- participation in 401k plan
- paid time off benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
