Administrative Assistant
About The Position
Tallahassee State College (TSC), recently recognized as one of the Most Promising Places to Work in Community Colleges for 2025, is excited to announce a full-time opportunity for the position of Administrative Assistant – P01633 with the Business Industry and Technology Department. We are seeking a dedicated professional who shares our commitment to fostering a vibrant workplace community. This position performs advanced clerical/secretarial and administrative support functions of considerable variety and complexity requiring exercising considerable judgment and initiative in completing assignments for a dean, manager, chair or coordinator. Interacts with students and the public by phone, answers multi-line phone, on all phases of the department programs and TSC in general. Takes messages for all staff, adjunct and full-time faculty; screens calls for routing to Dean/appropriate staff, and makes appointments accordingly. Assists faculty and adjunct faculty in the department with print requests, distribution of print and making sure that tests are kept confidential. Collects and records syllabi, and finals, gradebooks, faulty contact sheets, teaching and office hours schedule, and student evaluations from faculty; responsible for faculty signature on contracts. Maintains adjunct applicant pool and related correspondence. Prepares outgoing mail and correspondence, and hand delivers mail, reports, etc. to other areas on campus. Assists with typing documents such as faculty syllabi, tests, correspondence and memos, as needed. Also types correspondence, etc., for the Dean as needed. Edits and verifies accuracy. Maintains supply inventory for Division Office and classrooms. Responsible for updating copier codes for new hires each semesters. Performs other related duties as assigned.
Requirements
- A high school diploma or its equivalent, and two (2) years of secretarial and/or clerical experience; or a combination of education and/or experience.
Responsibilities
- Performs advanced clerical/secretarial and administrative support functions
- Interacts with students and the public by phone, answers multi-line phone
- Takes messages for all staff, adjunct and full-time faculty; screens calls for routing to Dean/appropriate staff, and makes appointments accordingly.
- Assists faculty and adjunct faculty in the department with print requests, distribution of print and making sure that tests are kept confidential.
- Collects and records syllabi, and finals, gradebooks, faulty contact sheets, teaching and office hours schedule, and student evaluations from faculty; responsible for faculty signature on contracts.
- Maintains adjunct applicant pool and related correspondence.
- Prepares outgoing mail and correspondence, and hand delivers mail, reports, etc. to other areas on campus.
- Assists with typing documents such as faculty syllabi, tests, correspondence and memos, as needed. Also types correspondence, etc., for the Dean as needed. Edits and verifies accuracy.
- Maintains supply inventory for Division Office and classrooms.
- Responsible for updating copier codes for new hires each semesters.
- Performs other related duties as assigned.
Benefits
- Comprehensive State of Florida benefits, including retirement through the Florida Retirement System.
- Opportunities for professional development.
- A generous leave policy, including paid holidays plus winter and spring breaks.
- A collaborative and inspiring campus community.
- Tuition waivers and tuition reimbursement programs for continuous learning.
- Free access to TSC athletics, fine arts, and performing arts events.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
