Administrative Assistant

Aston Carter•East Cocalico Township, PA

4d•$22 - $23•Onsite

About The Position

The Administrative Assistant will support the lead administrator in customer, plant production, and transportation efforts to ensure that orders are fulfilled timely and efficiently.

Requirements

Proficiency in Microsoft Office and Microsoft Excel.
Minimum of 1 year of experience in office or administrative duties within a manufacturing or industrial setting.
Familiarity with ERP systems.
Excellent listening, interpersonal, written, and verbal communication skills.
Ability to work efficiently under pressure and manage multiple priorities.
Self-motivated with the ability to exercise sound judgment and work independently.
Skilled at prioritizing and executing tasks across multiple projects.
Experience in cross-functional, team-oriented environments.

Nice To Haves

Experience with NetSuite (ERP) is a significant advantage.

Responsibilities

Receive and process customer orders via phone, email, and online ordering platforms.
Schedule recurring customer orders to ensure timely fulfillment.
Coordinate order fulfillment for customer pickups and deliveries.
Respond to customer inquiries and direct sales-related questions to the appropriate sales representative.
Collaborate with Operations Manager to review production schedules and customer requirements.
Coordinate production activities with outsourced manufacturing partners, as needed.
Monitor inventory levels and communicate inventory needs to support production and customer demand.
Schedule and coordinate pickups and deliveries utilizing company-owned trucks.
Arrange transportation with leased tractor-trailer carriers and independent trucking contractors.
Coordinate motor freight and parcel shipments, including UPS and other carriers.
Communicate shipment schedules with customers, carriers, and internal personnel to ensure timely deliveries.
Maintain accurate inventory, production, and maintenance records.
Prepare weekly, monthly, and quarterly inventory and production reports.
Reconcile freight invoices and transportation costs.
Process vendor invoices and enter bills into the accounting system.
Prepare sales, purchasing, and vendor reports as requested.
Maintain office supply inventory and coordinate purchasing of office supplies and administrative materials.
Perform general clerical and administrative duties to support daily office operations.
Provide administrative support to onsite and corporate leadership teams.
Assist with business administration activities, special projects, and other duties.