Highway Administrative Assistant

Allen County Government•Fort Wayne, IN

1d•Onsite

About The Position

Under the direction of the Finance and Personnel Manager, the Administrative Assistant is responsible for answering calls, greeting guests, scheduling appointments and meeting rooms and a variety of other clerical duties.

Requirements

High School Diploma or GED
at least one year clerical and customer service experience
Valid Driver’s license to drive County vehicle to and from barns
Knowledge of standard office policies and procedures
Strong verbal and written communication skills
Ability to operate multi-line phone, printer, scanner, copier, fax, and adding machine
Strong computer skills with the ability to operate Microsoft office and other job-related software
Knowledge of standard English grammar, spelling, and punctuation
Ability to type with speed and accuracy

Responsibilities

Answers multi-line telephone, logs calls, determines nature of calls, provides requested information and/or routes caller to appropriate individual or agency.
Maintains the appearance of office. Arranges for minor repairs.
Assists office staff with a variety of reports and/or correspondence. Makes copies and/or files as requested.
Assists Technical Services customers with driveway and sidewalk permit applications and issues receipts.
Files permit information into card file after Permit Manager has approved and issued permit numbers.
Responsible for setting up appointments for office staff and locating appropriate size meeting rooms.
Delivers interoffice mail between Citizens Square Office, Auditors office, Personnel and various other entities.
Assists walk-in customers and Highway employees with concerns and when necessary refers them to the appropriate office or person to assist them with their needs.
Collects, records and prepares deposits for dust control applications.
Requests driving records for Highway employees semi-annually.
Assists the other Clerk/Dispatchers with covering forwarded calls and/or reports to other facilities to assist during absences or vacations.
Performs all other duties as required.