Administrative Assistant | Part-Time | Dr. Phillips Center for the Performing Arts

Oak View Group•Orlando, FL

1d•Onsite

About The Position

The Administrative Assistant will provide administrative support to the Food & Beverage Director and the Operations Team in the performance of supporting all departments at the venue. Administrative duties may include, but are not limited to, appointment setting, correspondence, meeting minutes, and keeping the Director and the Operations Team organized, as well as assisting with expense reports, creating PowerPoint presentations when needed, HR liaison, basic office supply and equipment maintenance, troubleshooting daily issues that arise in everyday operations, and general clerical duties. Will also assist in the updating of training manuals, receive visitors, sort/distribute mail and faxes, and channel necessary communications.

Requirements

High school graduate or equivalent.
Previous business, general office, and/or accounting experience supporting upper-level executives.
Knowledge and skill in using computer software, including MS Word/PowerPoint/Excel/Outlook.
Ability to adhere to a high level of attention to detail.
Ability to maintain open, direct, positive, and objective lines of communication with management.
Ability to work in a fast-paced environment while handling multiple tasks calmly, professionally, and with flexibility.
Strong verbal and written skills; ability to communicate in a professional, knowledgeable, and courteous manner with employees, clients, vendors, business contacts, etc.
Ability to be self-directed in a team-oriented environment.
Ability to work evenings and weekends, if necessary, as required in an event-driven environment.
Ability to work overtime hours, if necessary.
Ability to adhere to the highest standards of confidentiality and discretion in all proprietary business, financial, and employee matters.

Responsibilities

Providing general office/administrative/accounting support.
Providing general office automation/clerical support: copying, faxing, filing, correspondence, and telephone inquiries.
Filing maintenance: maintain files, ensuring compliance and accuracy in files.
Relaying any accounting, HR, employee relations, safety, policy, or procedural concerns, and any situation that may result in disciplinary action, to appropriate management in a timely and responsible manner.