Administrative Assistant

QLI•Omaha, NE

9d•Onsite

About The Position

Looking for more than just another administrative job? At QLI, you can be the welcoming face, helpful voice, and behind-the-scenes support that keeps a great team moving. You’ll be part of a team where your contributions matter, your ideas are valued, and the work you do every day supports a life-changing mission. If you are organized, people-focused, and thrive in a fast-moving environment where no two days look exactly the same, QLI may be exactly where you belong. QLI is a national leader in providing a comprehensive approach to rehabilitation for individuals recovering from spinal cord and traumatic brain injuries. We are a passionate, mission-focused team committed to delivering life-changing rehabilitation and care. It is not about titles at QLI—we value our people, our creativity, our results, and our mission. To meet some of your future teammates, visit: https://youtu.be/PJFINMhYsVU?si=B_Su_IlWyKujdYrF Role Snapshot As an Administrative Assistant, you will often be one of the first faces people see and voices they hear at QLI. You’ll help create a warm, professional, and welcoming experience for clients, families, visitors, vendors, and community partners while also providing important administrative support to Team QLI. This is a role for someone who genuinely enjoys people, takes pride in providing exceptional customer service, and can confidently balance a busy front desk with a variety of administrative responsibilities. You’ll answer phones, welcome and check in visitors, work with vendors, coordinate day-to-day details, and jump in wherever your skills can help the team.

Requirements

Experience with Microsoft Office and general office technology.
Customer service, administrative, receptionist, office, or hospitality experience.
Ability to learn new systems and processes quickly.
Certified Nursing Assistant (C.N.A.) or dining assistant in the State of Nebraska (required). QLI will provide paid training for the right candidate if not certified.
Must have a valid driver's license

Nice To Haves

A people person who enjoys welcoming and helping others.
Exceptional customer service and interpersonal skills.
Strong written and verbal communication skills.
Ability to confidently and professionally answer phones and interact with a wide variety of people.
Exceptional attention to detail and organizational skills.
Ability to manage multiple priorities and interruptions while maintaining a positive attitude.
Comfortable working in a fast-paced, highly collaborative environment.
Strong problem-solving skills and willingness to take initiative.
Professional, dependable, approachable, and welcoming.
Ability to maintain confidentiality and use good judgment.
A team-first mindset and willingness to help outside of traditional job responsibilities.
Genuine desire to contribute to QLI’s Mission and the people we serve.
As a CNA or dining assistant, work universally when needed to propel our mission forward.

Responsibilities

Welcome visitors, families, vendors, and community partners to QLI and provide a positive first impression.
Manage visitor check-in processes and help guests navigate the QLI campus.
Answer and route incoming phone calls, respond to general questions, and connect callers with the appropriate team member.
Provide exceptional customer service in person, over the phone, and through email communication.
Communicate and coordinate with vendors, including deliveries, service visits, scheduling, and general inquiries.
Provide day-to-day administrative and organizational support to QLI team members and departments.
Coordinate schedules, meetings, appointments, room reservations, and other logistics as needed.
Prepare correspondence, documents, reports, presentations, and other materials.
Assist with mail, deliveries, office supplies, and other front office needs.
Maintain organized files, records, and administrative systems.
Assist with special projects, events, and organizational initiatives.
Anticipate needs, problem-solve, and jump in to support Team QLI wherever needed.