Administrative Assistant- Holy Name Catholic School
About The Position
The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. This role serves as the welcoming and professional first point of contact for students, families, staff, and visitors, managing front-office traffic and adhering to campus safety procedures. The position provides daily administrative and clerical support to the principal and school leadership team, handles mail and deliveries, and maintains organized office files, supplies, and equipment. Confidentiality and adherence to the Archdiocesan Code of Conduct and Faith and Morals policy are mandatory. Employees are expected to take a solution-oriented approach and promote collaboration.
Requirements
- High school Diploma or equivalent
- At least four (4) years’ experience of working in an administrative role providing direct support
- Proficient in English
- Reliable transportation
- Valid driver license
- Valid vehicle insurance
- Must pass archdiocesan Safe Environment Requirements and background screening
- Must pass Texas DPS Fingerprint-based Applicant Clearinghouse screening
- Must pass the Do Not Hire Registry background screening
- Experience with computer software and Microsoft Office Applications
- Must be detail oriented, organized, self-motivated, work well independently and on a team
- Must have good written and verbal skills
- Must have good critical thinking and problem solving skills
Nice To Haves
- Associate’s degree preferred
- Proficient in Spanish preferred
Responsibilities
- Answers and transfers phone calls in a timely and courteous manner
- Serve as a welcoming and professional first point of contact for students, families, staff, and visitors.
- Greet visitors, manage front-office traffic, and follow campus visitor and safety procedures.
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
- Provide daily administrative and clerical support to the principal and school leadership team.
- Receive and distribute mail, deliveries, packages, and school materials.
- Maintain organized office files, supplies, and inventory.
- Maintains filing systems as assigned
- Maintains office supplies and coordinates maintenance of office equipment
- Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.
- Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
- Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
- Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
- Performs other duties as assigned.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
