Administrative Assistant- Holy Name Catholic School

Holy Name Catholic School•San Antonio, TX

1d•Onsite

About The Position

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. This role serves as a welcoming and professional first point of contact for students, families, staff, and visitors, managing front-office traffic and adhering to campus safety procedures. The position provides daily administrative and clerical support to the principal and school leadership team, handles mail and deliveries, and maintains organized office files, supplies, and inventory.

Requirements

High school Diploma or equivalent
At least four (4) years’ experience of working in an administrative role providing direct support
Proficient in English
Reliable transportation
Valid driver license
Valid vehicle insurance
Must pass archdiocesan Safe Environment Requirements and background screening
Must pass Texas DPS Fingerprint-based Applicant Clearinghouse screening
Must pass the Do Not Hire Registry background screening
Experience with computer software and Microsoft Office Applications
Must be detail oriented, organized, self-motivated, work well independently and on a team
Must have good written and verbal skills
Must have good critical thinking and problem solving skills.

Nice To Haves

Associate’s degree preferred
Proficient in Spanish preferred

Responsibilities

Answers and transfers phone calls in a timely and courteous manner
Serve as a welcoming and professional first point of contact for students, families, staff, and visitors. Greet visitors, manage front-office traffic, and follow campus visitor and safety procedures.
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
Provide daily administrative and clerical support to the principal and school leadership team.
Receive and distribute mail, deliveries, packages, and school materials.
Maintain organized office files, supplies, and inventory.
Maintains filing systems as assigned
Maintains office supplies and coordinates maintenance of office equipment
Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.
Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
Performs other duties as assigned.