Administrative Assistant

TEGNA Inc. • Knoxville, TN

4h • Onsite

About The Position

WBIR, TEGNA’s NBC affiliate in Knoxville, Tennessee, is seeking an Administrative Assistant to provide high-level administrative and project management support to the President and General Manager and station leadership team. The role supports employees and departments across the station, helps ensure smooth day-to-day operations, coordinates key projects, and manages communication in a fast-paced media environment. It requires discretion and strict confidentiality when handling proprietary company information.

The position includes employee onboarding and care initiatives, meeting and event coordination, internal communications, office administration, travel arrangements, and support with leadership reports and presentations. The Administrative Assistant works with station leaders and departments including News, Sales, and Technology, and collaborates with vendors and suppliers. The role is normally performed in a typical interior office environment and involves light physical work. Travel is rare, at less than 10%.

Requirements

• 3–5 years of experience providing administrative support to a medium-sized organization.
• Knowledge of Microsoft Office, including Word, Excel, and PowerPoint, and technical aptitude to learn new systems.
• Collaborative communication skills and excellent written and verbal communication.
• Self-starter who can think critically, make sound decisions, and follow through on projects and tasks with little or no supervision.
• Ability to understand and anticipate the needs of different departments and support each effectively.
• Strong attention to detail and organizational skills, including the ability to track multiple projects and deadlines.
• Positive, get-it-done approach to the role.

Nice To Haves

• College degree preferred.
• Interest in local news is a plus.

Responsibilities

• Provide confidential administrative support to departments including News, Sales, and Technology.
• Help onboard new employees by preparing I-9 documents and photo ID badges.
• Plan and coordinate meetings, events, and parties, including arranging meals and catering.
• Maintain messaging on station video boards to support staff communication.
• Write and publish the monthly station newsletter, highlighting department updates, birthdays, anniversaries, and upcoming events.
• Collaborate with the News Director, Director of Sales, and Head of Technology to execute internal and external plans.
• Help organize and track station projects, including strategic planning, town halls, and staff events.
• Use office technologies, including Microsoft Word, Excel, and PowerPoint, to support station projects and activities.
• Provide general office support, including copying, faxing, mailing, and filing.
• Order and manage office supplies, badges, and business cards as needed.
• Work cooperatively with vendors and suppliers.
• Arrange employee travel, including booking flights, cars, and hotels.
• Help the leadership team prepare reports and presentations.
• Manage presentation logistics, including room reservations, A/V equipment, and physical handouts.
• Perform other duties and responsibilities as needed.

Benefits

• Two medical plan options through Blue Cross Blue Shield of Texas for full- and part-time employees.
• Access to dental and eye care coverage.
• Fertility, surrogacy, and adoption assistance.
• Disability and life insurance.
• 401(k) plan with contributions up to the first 4% of pay eligible for a 100% company match; company matching contributions are 100% vested from day one.
• Nine free virtual doctor appointments annually for employees and eligible family members, regardless of enrollment in TEGNA medical plans.
• Twelve free annual therapy sessions with a licensed clinician through Spring Health for employees and eligible family members.
• Paid Time Off (PTO).
• Nine paid holidays per year.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed