Administrative Assistant

Veolia•Toms River, NJ

19h•Onsite

About The Position

This position provides clerical and organizational support to ensure the efficient operation of the Toms River office. The role involves data entry, report generation, handling correspondence, preparing reports, gathering and compiling data, and addressing customer inquiries. It also includes managing incoming and outgoing mail, performing time entry, processing invoices, maintaining filing systems, scheduling appointments, arranging meetings, and coordinating company activities. The Administrative Assistant will maintain professional interactions with internal and external customers and departments, work closely with union staff, and purchase office supplies and equipment.

Requirements

High School Diploma/GED required.
2 years of experience in a similar role.
Proficiency in company systems, devices, and software applications (Google OfficeSuite).
Good verbal and written communication skills.
Strong problem-solving skills.
Ability to independently follow through on tasks and projects.

Responsibilities

Data entry and generation of reports from company systems.
Handling incoming and outgoing correspondence internally and externally.
Preparing reports and gathering, compiling, and recording data.
Addressing customer inquiries and completing related documentation and/or system updates.
Opening, separating, and distributing departmental mail.
Performing time entry in the time management system.
Processing invoices for relevant business units.
Initiating and maintaining internal and external filing systems.
Scheduling appointments and arranging meetings.
Maintaining professional interactions with internal and external customers and/or departments.
Coordinating company activities.
Purchasing office supplies and equipment.