Administrative Assistant - Office of Mission Animation

Duquesne University•Pittsburgh, PA

8d•Onsite

About The Position

The primary purpose of this position is to support the office of Mission Animation through administrative tasks including but not limited to tracking budgets, assisting on event coordination, communications with the university and Spiritan community and support of large scale campus events out of the office of Mission Animation including Heritage Week and Founders Week.

Requirements

Bachelor’s degree from an accredited educational institution and 1-3 years of work -related experience.
Experience in managing or assistant at university events including roles held as a student during undergraduate or graduate years.

Nice To Haves

Alternatively, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions.
Knowledge of budget planning and reporting.
Knowledge of the larger Spiritan community around the world and how they relate to campus.
Ability to create and maintain effective working relationships with staff and administrators across divisions.
Ability to be adaptable and flexible with the nature of changing campus events.
Ability and willingness to work evening and weekends as needed and required.
Knowledge of the Catholic faith and its traditions.
Ability to establish and maintain effective working relationships with the University Community.
Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

Responsibilities

Managing the department budget, preparing budget reports, and monitoring grant accounts associated with the office. Also entails submitting monthly expense reports in Chrome River and report of business expenses. This person is also responsible for submitting SPA’s for student employees.
Maintain communications with Spiritans on campus and abroad for the purposes of Mission Animation events via email, zoom calls and in person meetings.
Help as needed at Mission Animation Events including but not limited to feast days, Heritage Week, and Founders Week. This will include staffing events during regular work hours.
Managing and posting web content for the Mission Animation Office as well as social media for the office.
Helping with event management throughout the year including the booking of rooms, ordering of catering, and distribution of advertisements on campus.
Completes other duties as assigned.