Remote Administrative Assistant

ADF Medical Services Inc. • Portland, ME

4h • Remote

About The Position

ADF Medical is seeking a reliable, organized, and detail-oriented Remote Administrative Assistant to support our medical team and daily business operations. You will play a key role in keeping our office running efficiently behind the scenes — managing schedules, handling communications, and ensuring everything stays on track. If you thrive in a structured environment and enjoy being the backbone of a team, we want to hear from you.

Requirements

• Reliable
• Organized
• Detail-oriented

Responsibilities

• Manage and organize calendars, meetings, and appointments for medical staff
• Answer and direct emails, phone calls, and messages professionally
• Prepare and format documents, reports, and presentations
• Enter and maintain accurate data across internal systems
• Coordinate travel arrangements and logistics when needed
• Handle patient follow-ups, confirmations, and general correspondence
• Order and track office supplies and administrative inventory
• Support various departments with general administrative tasks as assigned

Benefits

• Competitive hourly pay
• Flexible scheduling
• 100% remote
• Paid training and onboarding
• Health benefits for full-time employees
• Paid time off and holidays
• Opportunity to grow into operations, office management, or executive assistant roles
• A stable, professional, and welcoming team environment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees