Legal Administrative Assistant

ABLE•Dayton, OH

28d•Hybrid

About The Position

Advocates for Basic Legal Equality, Inc. (ABLE) is a regional non-profit law firm. Our mission is to pursue justice and equity, facilitate access to opportunities for people with low incomes through passionate legal representation, and provide steadfast advocacy for systemic reform. ABLE is affiliated with Legal Aid of Western Ohio (LAWO), also a regional non-profit law firm that provides legal assistance. The Administrative Assistant supports the Meaningful and Appropriate Education Practice Group by providing comprehensive administrative, case management, and client support services that help attorneys advocate for children and families facing barriers to educational opportunities. This position serves as an essential member of the team by coordinating case activities, preparing legal documents, maintaining case files, communicating with clients and educational partners, and supporting community outreach efforts. The successful candidate is highly organized, adaptable, compassionate, and committed to ensuring children and families receive exceptional service while maintaining the highest standards of confidentiality and professionalism.

Requirements

Relevant secretarial/administrative experience and skills.
Proficiency in MS Office, email, and calendaring tools.
Strong interpersonal and communication skills.
Commitment to client confidentiality and service to low-income individuals.
Organizational ability and attention to deadlines.
High degree of computer literacy for case management systems.
Valid driver’s license preferred.

Nice To Haves

Experience in law office or public service setting.
Spanish fluency is preferred but not required.

Responsibilities

Manage client case files, including opening, maintaining, updating, and closing files in ABLE's case management system.
Process client applications, conduct conflict checks, maintain case notes, and generate reports.
Monitor attorney calendars, deadlines, and case-related documentation to ensure timely case progression.
Ensure compliance with ABLE policies, funding requirements, and record retention standards.
Prepare, proofread, and format legal documents, correspondence, reports, and other case materials.
Assist with electronic court and administrative filings, document management, and hearing preparation.
Coordinate attorney meetings, client appointments, and practice group activities.
Provide administrative support for community outreach events, legal clinics, and trainings.
Serve as a professional point of contact for clients, schools, community organizations, and other stakeholders.
Schedule appointments, respond to inquiries, and maintain confidentiality in all client interactions.
Support communication between attorneys, clients, educational partners, and service providers.
Process incoming and outgoing mail, maintain office supplies, and support daily office operations.
Manage scanning, electronic filing, document organization, petty cash, and client trust account activities.
Provide backup administrative support across practice groups and assist with office events and meetings as needed.