Remote Administrative Assistant
Burjline Builders•St. Louis, MO
•Remote
About The Position
The Remote Administrative Assistant supports ASI Instruments by managing daily administrative operations, coordinating communication, and ensuring smooth workflow across departments. This role is ideal for a detail‑oriented, tech‑savvy professional who thrives in a fast‑paced environment and can work independently while staying aligned with company goals.
Requirements
- Proven experience as an administrative assistant, office coordinator, or similar role.
- Strong proficiency with Microsoft Office, cloud storage, and communication tools.
- Excellent written and verbal communication skills.
- High attention to detail and strong organizational abilities.
- Ability to work independently, manage multiple tasks, and meet deadlines.
- Comfortable handling confidential information with discretion.
Nice To Haves
- Experience in manufacturing, engineering, or instrumentation industries.
- Familiarity with CRM systems, ERP platforms, or inventory management tools.
- Ability to learn technical terminology related to ASI Instruments’ products.
Responsibilities
- Manage calendars, schedule meetings, and coordinate virtual appointments for leadership and project teams.
- Prepare, edit, and organize documents, reports, and presentations.
- Maintain digital filing systems and ensure records are accurate and up to date.
- Assist with procurement tasks such as vendor communication, quote requests, and purchase order preparation.
- Serve as a primary point of contact for internal and external inquiries.
- Draft professional emails, memos, and correspondence on behalf of ASI Instruments.
- Support customer service by responding to inquiries, routing messages, and ensuring timely follow‑up.
- Enter, update, and verify data in company databases, CRM systems, and inventory platforms.
- Generate routine reports and summaries for management review.
- Monitor project timelines and follow up on outstanding tasks.
- Assist with shipping documentation, order tracking, and coordination with logistics partners.
- Support inventory management tasks such as updating stock levels and preparing documentation for incoming/outgoing materials.
- Provide administrative support for engineering, sales, and operations teams as needed.
- Assist with research, vendor comparisons, and documentation for compliance or quality assurance.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
