Administrative Assistant

Harvard • Calgary, AB

13d • Onsite

About The Position

Harvard Developments is seeking a qualified Administrative Assistant to join its team in Calgary. This position is accountable for delivering an exceptional customer experience while serving as the primary front desk contact, providing executive administrative support, and coordinating amenities across the office and property portfolio. Harvard is a full-service real estate management company based in Western Canada that is recognized for its reputation in leadership, flexibility, quality and performance, currently overseeing more than 9 million square feet of commercial properties with regional offices in Regina, Calgary, Edmonton and Winnipeg.

Requirements

• Post-secondary education in office administration or a related discipline, or an equivalent combination of education and experience
• Two to four years of experience in an administrative, receptionist, or office support role
• Strong organizational skills with a high level of attention to detail and the ability to manage multiple priorities
• Excellent verbal and written communication skills, with professional telephone etiquette and strong interpersonal abilities
• A strong customer service mindset with the ability to build positive relationships with clients, tenants, and team members
• Proficiency in Microsoft Office 365 and strong general computer literacy
• The ability to work both independently and collaboratively, using sound judgment and initiative
• A proactive, self-motivated approach with the ability to remain calm under pressure
• Professionalism, discretion, and the ability to maintain confidentiality
• A positive, friendly, and approachable attitude focused on delivering a high-quality experience

Responsibilities

• Deliver an exceptional first impression by greeting guests, managing front desk operations, and supporting a welcoming and professional office environment
• Respond to telephone and in-person inquiries, route calls, and coordinate meeting logistics including boardroom bookings, catering, and equipment setup
• Provide executive administrative support including scheduling meetings, preparing correspondence and materials, coordinating travel arrangements, and supporting special projects
• Administer conference centre and amenity bookings, ensuring all spaces are well-maintained, properly scheduled, and fully prepared for tenant and stakeholder use
• Act as a key liaison with tenants, internal teams, and service providers to coordinate events, communications, and customer experience initiatives
• Support tenant communications and marketing initiatives including notices, CRM updates, and promotional materials
• Assist with accounts payable, purchasing processes, and maintaining accurate records and documentation
• Support building operations through administrative coordination including tenant onboarding, access management, and documentation tracking
• Collaborate with the property management team to achieve customer, operational, and organizational objectives

Benefits

• Flexible work scheduling
• Competitive salary, incentive and benefits within the building management industry
• Children’s scholarships
• Wellness program
• Comprehensive orientation, training, and support
• Opportunities for continuing education and career development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree