Administrative Assistant

Carver Companies Payroll LLC•Ravena, NY

37d•$21 - $27•Hybrid

About The Position

The Administrative Assistant provides essential administrative and operational support to ensure the efficient day-to-day functioning of multiple operations. This role is responsible for maintaining accurate records and supporting production, inventory, and logistics activities. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining strong communication with internal teams and external partners.

Requirements

2–4 years of experience in an administrative role.
Experience with timecard entry.
Basic knowledge of Microsoft Office applications.
Ability to follow instructions and work independently or as part of a team.
Strong attention to detail and commitment to safety.

Nice To Haves

High school diploma or equivalent (GED) preferred.
Experience working in a warehouse or repair shop environment.

Responsibilities

Consistently monitor and manage incoming correspondence, including emails and calls, and facilitate timely responses.
Track and order office and operational supplies to ensure adequate inventory levels.
Monitor and maintain inventory records and address reporting discrepancies as needed.
Track production schedules and billable items.
Coordinate carrier check-ins and check-outs, ensuring accurate documentation and communication.
Perform payroll entries daily for management review.

Benefits

Highly competitive pay
Holidays and paid time off
Comprehensive medical, dental and vision insurance with additional coverage options available through AFLAC
401(k) retirement plan with up to 8% company match
Short-Term and Long-Term Disability
Group Life Insurance
Employee Assistance Fund
Emergency Service Worker bonus
Employee Referral Bonus
15% Carhartt discount for all NY employees
Employee-owned company investment opportunities