Administrative Assistant 6

State of Louisiana • New Orleans, LA

14h

About The Position

This position provides advanced-level administrative and operational support to the Regional Director, requiring a high degree of independence, discretion, and coordination across multiple departments and external agencies. The role is critical to maintaining efficient executive operations, ensuring timely communication, and supporting leadership with accurate reporting and documentation. The position also supports emergency activation functions, requiring the ability to operate effectively in time-sensitive and high-pressure environments.

Requirements

• Five years of experience in administrative services.
• Advanced written and verbal communication skills for executive-level correspondence and reporting
• Strong organizational and time management skills to coordinate schedules, track assignments, and meet deadlines
• Ability to handle confidential and sensitive information with discretion
• Effective coordination and interpersonal skills to work across departments and with external stakeholders
• High attention to detail and accuracy in documentation and reporting
• Ability to adapt to changing priorities, including emergency response scenarios
• Critical thinking and problem-solving skills to support executive decision-making

Responsibilities

• Manage and coordinate the Regional Director’s calendar, meetings, and scheduling priorities.
• Draft and prepare correspondence, memoranda, reports, and briefing materials.
• Track assignments and follow-up items to ensure timely completion.
• Prepare executive meeting summaries, action-item documentation, and follow-up readbacks to ensure clarity of direction and accountability.
• Schedule and coordinate meetings with external agencies, including parish officials and other governmental entities.
• Support executive-level documentation, situation reporting, and coordination during emergency activation under the direction of the Regional Director.
• Monitor recurring reporting deadlines and ensure required documentation is submitted timely.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed