Administrative Assistant - Florence Location - Registry
Pinal County•Florence AZ 85132, AZ
•Onsite
About The Position
This position serves as a registry for current and future openings for an Administrative Assistant in Florence. The role involves performing office and secretarial work of routine difficulty under close supervision. Typical duties include front desk operations, reception, filing, and data entry.
Requirements
- High school diploma or GED equivalent
- Two (2) years of experience performing general secretarial or office work
- An equivalent combination of relevant education and/or experience may substitute for the minimum requirements.
- Arizona residents must have a valid Arizona Driver’s License upon hire; newly established Arizona Residents must have one within 30 days of hire.
- Knowledge of Business English, spelling, arithmetic, punctuation, and grammar.
- Knowledge of office practices and procedures.
- Knowledge of current MS office software.
- Knowledge of filing and recordkeeping.
- Skill in preparing and submitting reports.
- Skill in using data processing systems and other office equipment and machines.
- Ability to maintain complex filing systems.
- Ability to follow written and verbal instructions.
- Ability to communicate effectively orally and in writing.
- Ability to establish and maintain effective working relationships with employees, other agencies, and the public.
Responsibilities
- Answer questions from staff and the public.
- Compile information and prepare reports.
- Format, compose, type, and prepare routine correspondence.
- Maintain office records and files.
- Prepare and process confidential and sensitive documents.
- Schedule meetings.
- Screen telephone calls and route to appropriate individuals.
- Take meeting minutes.
- Responsible for inventory and ordering supplies.
- Gather information from various agencies.
- Receive and distribute correspondence and receive, sort, index, file, and retrieve forms, correspondence, and documents.
- Verify and complete records, forms, and documents.
- Enter requisitions and purchase orders.
- Receive and paying invoices.
- Schedule appointments.
- Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
- Perform other related duties as required.
Benefits
- Sabbatical starting at 5 years of service
- Paid vacation
- Sick leave
- Paid holidays
- Hospital coverage
- Pharmacy benefits
- Medical insurance
- Vision insurance
- Dental insurance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
