Administrative Assistant

BCFS Health and Human Services • Abilene, TX

23h • Onsite

About The Position

The administrative assistant is responsible for clerical support to the program director and other staff members which includes telephone reception, office management, and data entry while maintaining compliance with agency policies and procedures and established state/federal standards and requirements.

Requirements

• High school diploma or GED equivalent.
• 2 years of administrative experience with advanced skills in Microsoft Word and Excel.
• Maintain certificates required for the position including but not limited to First Aid and CPR.
• Valid Texas Driver’s license with a clear driving record and reliable transportation.
• Pass a pre-employment drug screen and random drug screens.
• Provide proof or work eligibility status upon request.
• Pass a pre-employment and biennial criminal background and motor vehicle check (fingerprints needed if applicant has lived out of state within the past 5 years).
• Must receive an annual Influenza vaccination or obtain an approved exemption as a medical or religious accommodation.
• Applicants must be authorized to work for ANY employer in the U.S.

Nice To Haves

• Associate's degree.
• Experience managing multiple databases and filing systems.

Responsibilities

• Accept and screen incoming communications.
• Assist with intake processes.
• Data entry and maintenance of client information.
• Manage case files.
• Manage purchasing and inventory.
• Assist with budget tracking.
• Type and design documents.
• Coordinate travel arrangements.
• Support staff with administrative tasks.
• Work with various staff members and stakeholders.
• Attend meetings and trainings.
• Provide community outreach.
• Provide follow-up activities with clients and families.
• Maintain familiarity with community resources.
• Provide 24-hour on-call services (FAYS and HOPES).

Benefits

• Title VII of the Civil Rights Act of 1964
• Age Discrimination in Employment Act (ADEA)
• Americans with Disabilities Act (ADA)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED