Administrative Assistant

Manitoba Métis Federation•Winnipeg, MB

5d•CA$0 - CA$48,870•Onsite

About The Position

MEDOCare Pharmacy is seeking to fill one full-time Administrative Assistant position at 150 Henry Avenue in Winnipeg, MB. The Administrative Assistant is responsible for supporting the activities and mandate of MEDOCare Inc. MEDOCare Pharmacy is a proud Affiliate of the Manitoba Métis Federation (MMF). Since 2012, MEDOCare Pharmacy has been a trusted healthcare partner for our clients and their families by providing quality pharmaceutical advice and a high level of patient care. Our mission is to provide high-quality health care and excellent service to help achieve the best outcomes for clients. At the core of our service are the values of professionalism, personalized customer care and integrity.

Requirements

High school diploma or equivalent;
Administrative support experience with strong communication skills and the ability to prepare professional correspondence and reports;
Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook;
Proven ability to work independently, manage priorities effectively, and contribute collaboratively within a team environment;
Demonstrated ability to establish and maintain accurate electronic and hard copy filing systems;
Strong organizational, interpersonal and time management skills;
Ability to travel, valid Manitoba Driver’s license with access to a reliable vehicle.

Nice To Haves

A diploma in administration or a combination of relevant education and experience is considered an asset;
Experience with accounting software, including QuickBooks, is considered an asset;
Experience working with boards and/or committees is preferred;
Experience working for a not-for-profit organization and Indigenous community is an asset;
Knowledge of Red River Métis culture, and MMF programs and services is a definite asset.

Responsibilities

Provide administrative support to the CEO and Senior Manager, including preparing reports, presentations, correspondence, forms, and other documents;
Answer, screen, and transfer inbound calls and respond to general inquiries by providing information on available resources and programs;
Coordinate meetings by scheduling appointments, booking facilities, preparing draft agendas, and taking, transcribing, and editing meeting minutes;
Manage incoming mail and materials, coordinate the internal flow of information, and maintain effective communication with other departments and external organizations;
Track and order supplies and equipment for pharmacy locations, and assist with managing vendor invoices, payment receipts, and remittances;
Organize, maintain, and archive files, ensuring records and documents are properly stored and accessible.