Admin Assistant

Covenant Living Communities and Services • Spring Valley, CA

1d • $22 - $25

About The Position

The Administrative Assistant provides a wide variety of administrative duties to support the campus and its departments. The role handles clerical work, office supplies, resident information, invoices, contracts, meetings, events, reception coverage, and support for administrative processes and initiatives. It also provides technology training and support to Concierges and new receptionists, and completes special projects as assigned by the administration office.

Requirements

• High school education or equivalent.
• One year of related office experience providing clerical or administrative support.
• Highly organized and detail-oriented, with excellent verbal and written communication skills in English.
• Ability to remain calm in an emergency situation.
• Maintain complete confidentiality when circulating general information.
• Proficiency in Microsoft Office Suite.
• Ability to deal tactfully with staff, residents, family members, visitors, and the general public.
• Interest in and desire to work with older adults.

Nice To Haves

• Experience in a healthcare setting.

Responsibilities

• Support departments as needed with greeting cards, photocopying, key requests, invoicing, filing, and related tasks.
• Complete computer assignments using Word, Excel, Publisher, and OneNote, including preparing mailings, invoices, mailing lists, memos, and correspondence.
• Assist with regular updates to resident electronic medical records and annual updates to resident information.
• Maintain and distribute office supplies, track items to be ordered, and keep copier supplies in order for residential and healthcare areas.
• Support administrative and large community events.
• Coordinate and set up administrative meetings and take meeting notes.
• Maintain campus contracts and certificates of insurance and update them as necessary.
• Create processes and procedures for administrative functions and maintain them in a common database.
• File resident information routinely.
• Process invoices for final administrative approval.
• Oversee large copy projects.
• Support reception desks and fill in for Receptionists during meetings, lunch breaks, or other circumstances.
• Provide technological training and support to Concierges on software applications and office equipment.
• Provide training and support for new initiatives and new Receptionists.
• Complete special projects as assigned by the administration office.

Benefits

• Medical, dental, and vision insurance.
• Employer-paid group term life and disability insurance.
• Paid Time Off (PTO) and six paid holidays.
• 403(b) with a 3% employer match.
• Fitness center use at most facilities.
• Voluntary life and AD&D benefits.
• Tuition assistance and scholarships.
• Employee assistance program.
• Legal services, home/auto insurance, and discount purchasing program.
• Pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED