Field Sales Selling - 180-Administrative Assistant

G&J Pepsi•Columbus, OH

About The Position

To provide confidential, professional administrative support to assigned managers and work groups so the company can achieve its goals and objectives.

Requirements

High School Diploma, GED or equivalent degree required
3-5 years of previous administrative support in a sales/operations/production/distribution environment required
Proficiency in Microsoft Office Suite, including Access
Knowledge of Microsoft Office Suite including Access
Knowledge of Business Intelligence Reporting
Knowledge of beverage industry
Skill in internal and external customer service
Ability to work quickly, efficiently and independently
Ability to multi-task
Ability to prioritize
Ability to be detail oriented
Ability to meet deadlines in a pressured situation
Ability to communicate effectively with other employees and develop good working relationships
Ability to adapt to change
Ability to problem solve
Ability to operate a computer, copier, printer, fax machine
Ability to read and write

Nice To Haves

Associates degree in business management or related field strongly preferred

Responsibilities

Provides general administrative support (e.g. copying, faxing, mailing, filing, telephone and email support, calendar administration, expense reports, preparing presentations, attending meetings, taking minutes, travel arrangements) to assigned individuals and work groups.
Communicates with customers and/or suppliers, management team and other employees regarding requests for information; supervisor and management team regarding any problems or issues (e.g. employee concerns, consumer/customer/supplier issues).
Collects, sorts, distributes and prepares mail, messages or courier deliveries.
Processes and prepares memos, presentations, reports and other documents according to established standards.
Completes and maintains designated reports, and other paperwork according to established company policy; completes time-off requests.
Transmits information or documents to customers, suppliers, and employees using computer, mail or facsimile machine.
Greets individuals entering facility; determines nature and purpose of visits and escorts them to specific destinations.
Schedules and reserves space and/or equipment for meetings and prepares list of and tracks participants.
Maintains confidentiality of financial information, pricing, customer and supplier information, passwords to websites (e.g. credit card companies) and other sensitive and confidential information.
Works assigned schedule, exhibits regular and predictable attendance and works outside of the normal schedule as required to meet workload demands.
Performs other related duties as required.