Administrative Assistant

FirstDay Foundation•San Antonio, TX

16h•Onsite

About The Position

It's a great feeling to work for a company that does so much good for others around the world! This role involves managing the office front desk, maintaining organized records, processing invoices, handling shipping and receiving, and assisting with various administrative tasks to support the department. The company is committed to equal employment opportunity and provides a supportive environment for employees who believe they can make a difference.

Requirements

GED/High school diploma required.
Minimum of 2 years of administrative experience, preferably in property, facility, or construction management.
Strong organizational, multitasking, and time-management skills
Excellent verbal and written communication skills
Ability to handle confidential information with discretion
Valid driver’s license
Proficient in the use of Microsoft Office applications
Strong analytical skills and attention to detail
Highly effective in a team environment
Notary or can qualify to be a Notary
Applicants must be authorized to work for ANY employer in the U.S.

Nice To Haves

Associates degree preferred.
Bilingual speaker preferred English (United States)

Responsibilities

Manage the office front desk: meet and greet visitors, manage office supplies, and route phone calls appropriately.
Maintain organized and up-to-date filing systems for property and construction management records, including but not limited to lease agreements, tax documents, invoices, and service agreement documentation.
Ensure timely retrieval of documents as requested by the team.
Assign Helpdesk property and construction management tickets, track progress, and provide updates to customers.
Perform coding and data entry of approved invoices and credit card charges.
Manage shipping and receiving of incoming and outgoing packages.
Assist in preparing monthly, quarterly, and annual reports as required by the department.
Assist with developing and implementing new or established office procedures.
Assist with scheduling vendors.
Assist with scheduling travel.