Part-Time Administrative Assistant
About The Position
High Country Beverage, the leading beer distributor in Northern Colorado, is looking for a reliable and organized Admin Assistant to join our team on a part-time basis. This role is the first point of contact for visitors and incoming calls, and provides day-to-day support across front-office administration and accounts receivable. You'll help keep the office running smoothly while assisting our Finance and HR teams with payment processing, reporting, and other administrative tasks. If you're detail-oriented, dependable, and comfortable moving between customer service, office support, and finance-related work, we'd love to hear from you.
Requirements
- Reliable and punctual, consistently available for scheduled part-time hours
- Detail-oriented and organized, catching discrepancies before they become problems
- Strong written and verbal communication, comfortable working with customers, vendors, and internal teams
- Comfortable wearing multiple hats, moving between front-desk, administrative, and finance support tasks throughout the day
- Trustworthy with confidential information, including payment, account, and personnel records
- Prior office administration, front-desk, or customer service experience preferred
- Comfortable answering phones and greeting visitors in a professional, friendly manner
- Experience with basic accounts receivable or payment processing tasks a plus
- Proficient in Microsoft Office; experience with Google Workspace (Gmail, Sheets, Drive) a plus
- Experience with Sage AP or similar accounting software a plus
Responsibilities
- Answer incoming phone calls, assist visitors, route inquiries appropriately, and support general customer service needs
- Assist with office administration including mail distribution, filing/scanning, hospitality room upkeep, and record organization
- Order office supplies for all departments and locations, including breakrooms and conference rooms
- Stock supplies as needed
- Coordinate corporate goodwill orders
- Coordinate food orders for meetings and functions
- Coordinate with Sales, Delivery, Warehouse, and Finance teams to resolve account and payment issues
- Apply customer payments, including checks and other remittances, and research discrepancies such as short pays, skipped invoices, and overpayments
- Process invoices & orders for all departments, using Sage AP
- Assist with reporting, special projects, and additional assignments as business needs require
Benefits
- Competitive pay: $21.00 to $24.00 per hour, based on experience
- 401(k) eligibility after 6 months of employment
- Generous employee discounts on beverages
- A collaborative, team-focused work environment with real opportunities for growth
- Fun perks: company happy hours and parties
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
