Administrative Assistant

PossAbility, LLC•Springfield, IL

4d•$17 - $19•Hybrid

About The Position

At PossAbility, LLC, we strive to be the difference we wish to see in the world, investing fully into the community with a heartfelt, person-centered, ability focus. We honor each person’s unique gifts, supporting them to be all they can and desire to be. Our mission is Engaging hearts, Empowering lives, and Encouraging every possibility to blossom into reality. We believe in a world where everyone is seen and supported, every individual deserves a community where their abilities are celebrated and their voice is heard. PossAbility ensures feelings of inclusion, dignity, respect, support, safety, and most importantly accepting who they are, as they are. PossAbility, LLC is a busy, community-focused agency. As we continue to welcome a steady influx of new individuals into our care, we are seeking a dependable and organized Administrative Assistant to keep our daily operations running smoothly. PossAbility, LLC is seeking a dependable, organized, and communicative Part-Time Administrative Assistant to help keep our daily operations running smoothly. This role focuses on essential administrative support, phone communications, scheduling, compliance, and maintaining seamless communication across our team, staff, and clients.

Requirements

High School Diploma or GED required
Current CPR/First Aid Certification.
Must be at least 18 years old
pass all required state registry clearances and background checks.
Exceptional Communication: Outstanding written and verbal communication skills, with a commitment to consistent, clear follow-through with team members.
Discretion & Integrity: High level of confidentiality and tact when handling sensitive client details and HIPAA-protected records.
Reliability & Organization: Strong time-management skills, high attention to detail, and ability to keep digital and physical files organized.
Person-Centered Approach: Strong interpersonal skills, active listening, and a genuine, compassionate heart for the individuals and families we support.
Problem-Solving & Critical Thinking: Excellent multi-tasking abilities, strong reading comprehension, and a proactive approach to resolving daily operational hurdles.

Nice To Haves

Associate degree in Business Administration, Healthcare, or related field preferred
3+ years of experience in an administrative or office support role.
1–2 years of experience within a Home & Community-Based Care setting or similar healthcare environment preferred.
Proficiency with Microsoft 365 / Google Workspace, digital communication platforms, and Electronic Health Record (EHR) systems.
Solid understanding of confidential file handling and regulatory compliance (e.g., HIPAA).

Responsibilities

Handle inbound and outbound calls with professional phone etiquette.
Maintain extremely thorough, consistent, and proactive communication with internal staff, team members, and clients to ensure all operational needs are met.
Actively monitor and manage team calendars, coordinating internal meetings, appointments, and general scheduling needs.
Monitor incoming emails and correspondence, routing messages to the appropriate team members and addressing time-sensitive client and staff requests.
Support office compliance initiatives by maintaining confidential records and handling sensitive files in strict accordance with HIPAA standards and state regulations.
Assist with routine office organization, digital file management, record-keeping, and general day-to-day tasks as assigned.