Administrative Assistant

Spring Health•New York, NY

17h•Onsite

About The Position

Spring Health is a fast-paced, dynamic organization that values efficiency, excellence, and attention to detail. We are seeking a highly organized and proactive Administrative Assistant to support our NY-based executives with day-to-day errands and in-office support, as well as calendar management for other high-level executives (SVP+). This role is perfect for a resourceful, detail-oriented professional who thrives on multitasking and providing top-tier support. This is a full-time position reporting to the Manager, Executive Support. This role is full-time in person M-F 9:00AM - 5:30PM, with a 30 min lunch break, in our NYC Office located at 60 Madison Ave. As such, for this role we are only considering candidates located in the tri-state who are area willing to be in-office 5 days per week.

Requirements

1–3 years of experience in an administrative, executive assistant, or operations support role.
Strong technical proficiency, including experience with Google Workspace (Google Calendar, Docs, Sheets, Slides, and Drive) and other productivity tools.
Exceptional organizational skills with the ability to multitask and prioritize competing demands.
High attention to detail and a proactive problem-solving mindset.
Strong written and verbal communication skills.
Comfortable handling both personal and professional tasks with discretion and professionalism.
Ability to work independently while maintaining a high level of accountability and reliability.

Responsibilities

Manage various errands, including coffee runs, dry cleaning pickups, vendor interactions, and other personal tasks to support executives.
Coordinate catering orders and manage meal arrangements for meetings and events.
Serve as the primary point of contact for office vendors and service providers, ensuring smooth operations.
Provide light calendar support for other high-level executives (SVP+), ensuring efficient scheduling and prioritization of meetings.
Assist with travel arrangements, reservations, logistics, and expense reporting as needed.
Maintain discretion and confidentiality in handling sensitive information.
Anticipate the needs of executives and proactively find solutions to logistical challenges.
Handle special projects and ad hoc administrative tasks to improve workflow efficiency.
Ensure all executive needs are met in a timely and professional manner.

Benefits

Health, Dental, Vision benefits start on your first day at Spring.
Access to One Medical accounts
HSA and FSA plans are also available, with Spring contributing up to $1K for HSAs, depending on your plan type.
Employer sponsored 401(k) match of up to 2% for retirement planning
A yearly allotment of no cost visits to the Spring Health network of therapists, coaches, and medication management providers for you and your dependents.
Competitive paid time off policies including vacation, sick leave and company holidays.
Parental leave of 18 weeks for birthing parents and 16 weeks for non-birthing parents (at 6 months tenure).
Access to Noom, a weight management program.
Access to fertility care support through Carrot, in addition to $4,000 reimbursement for related fertility expenses.
Access to Wellhub, which connects employees to the best options for fitness, mindfulness, nutrition, and sleep in one subscription.
Access to BrightHorizons, which provides sponsored child care, back-up care, and elder care.
Up to $1,000 Professional Development Reimbursement a year.
$200 per year donation matching to support your favorite causes.