Manzanita Place - Administrative Assistant

Volunteers of America Northern California & Northern Nevada•Roseville, CA

8d•$19 - $19•Onsite

About The Position

Manzanita Place, an affordable housing community for older adults and individuals with mobility impairments, is seeking a full-time Administrative Assistant. This role provides essential clerical support to the Community Administrator and ensures quality service in a safe, non-judgmental manner to clients, visitors, and employees. The position operates in a cost-effective and service-oriented manner, adhering to established organizational standards.

Requirements

Demonstrated ability to communicate and comprehend oral and written instructions.
Ability to provide services to clients without ethnic or social prejudices.
General knowledge of issues and challenges unique to seniors and persons with disabilities.
High school degree required.
Proficiency with computers, especially data entry using Excel and Word Processing.
Demonstrated ability in record keeping.
Mathematical comprehension.
Good written and verbal communication skills.
Ability to provide a kind and welcoming environment to all visitors.
Polite telephone demeanor.
Teamwork skills.
Organizational skills.
Analytical and decision-making ability.
Lift and move up to 25 pounds.
Physically able to safely maneuver weight distribution of office supplies.
Stand, walk, bend, stoop, and sit frequently.
Climb stairs as needed.
Kneel occasionally.

Nice To Haves

One year of apartment management experience.
Knowledge of Fair Housing Laws.
Knowledge of state landlord/tenant rights and obligations.
Certified Occupancy Professional.
CMH designation.
Tax credit certification.

Responsibilities

Greet and assist walk-in visitors.
Receive incoming calls, answer questions, and direct calls as needed.
Order, distribute, and maintain an inventory of office supplies.
Open and distribute mail.
Maintain maintenance contracts and schedule repairs for office machines (copier, printer, fax, postage machine).
Process applications, certifications, and recertifications.
Complete lease packets and calculate rent.
Prepare documents in accordance with regulatory agency specifications and Fair Housing laws.
Collect rents from property residents.
Maintain resident and property files and waiting lists.
Assist with other projects as assigned by the Community Administrator.
Prepare and maintain resident files.
Enter and record accounts payable invoices.
Make flight and hotel reservations.
Create spreadsheets and reports as requested.
Copy, fax, and distribute documents for the Community Administrator.
Perform other duties as assigned.
Continually learn and enhance technical and interpersonal skills.
Attend staff meetings/assigned training and complete required certifications.