Administrative Assistant to the Head of EHS & Manufacturing Operational Excellence

ASML • Wilton, CT

2d • Onsite

About The Position

The Administrative Assistant plays a critical role in supporting the Head of EHS & Manufacturing Operational Excellence by ensuring seamless coordination of executive schedules, complex travel arrangements, and confidential administrative needs. This position also leads the planning and execution of key engagement activities, business meetings, and onsite/offsite events, providing high‑quality logistical and operational support in a fast‑paced, dynamic environment. With a strong focus on professionalism, organization, and adaptability, this role helps enable smooth operations and meaningful employee experiences across the organization.

Requirements

• Minimum of an Associate’s degree required; Bachelor's degree highly preferred.
• Minimum of 3 years of administrative experience, with prior experience supporting senior leaders highly preferred.
• Ability to observe, respond, and communicate effectively with colleagues at all levels.
• Strong customer focus, professionalism, and commitment to delivering high-quality support.
• Excellent relationship-building skills and the ability to work cooperatively with managers, co-workers, and external partners.
• Proven discretion, poise, and sound judgment when handling confidential information.
• A proactive, solution-oriented mindset with a positive “can‑do” attitude.
• Strong attention to detail with a high degree of accuracy.
• Proven ability to work independently with minimal supervision.
• Ability to manage changing workloads and meet tight deadlines.
• Advanced proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Ability to identify bottlenecks and drive process improvements.
• Strong organizational and multitasking abilities.

Responsibilities

• Manage the calendar of the Head of EHS & Manufacturing Operational Excellence
• Coordinate international and domestic travel, including visas, passport renewals, ground transportation, and accommodations.
• Maintain the highest level of confidentiality across corporate, personnel, and research matters.
• Effectively manage constantly shifting schedules and meeting logistics, adjusting proactively in a fast‑paced environment.
• Plan and execute engagement activities, celebrations, and onsite/offsite events.
• Organize business meetings, luncheons, dinners, and cross-sector engagements.
• Manage all Staff, Quarterly, and Offsite meetings, including agenda creation, logistics, materials, onsite support, and event execution.
• Assist with program/team celebrations, anniversaries, and other recognition events.
• Provide catering coordination for meetings and special events.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees