Administrative Assistant

M. J. Electric, LLC•Downers Grove, IL

4d•Onsite

About The Position

We are looking for an Administrative Assistant who has a passion for quality construction. This position is responsible to provide a wide variety of clerical and administrative support to operations.

Requirements

Knowledge of general office procedures and practices
Knowledge of payroll procedures and practices
Demonstrated multi-tasking and data entry skills, and prioritizing
Ability to anticipate and meet internal customer needs
Ability to work independently and meet deadlines
Proven communication, organizational, documentation and interpersonal skills
Excellent computer skills including familiarity with Microsoft Office
High School Diploma or Equivalent
1-2 years of administrative and/or clerical experience

Nice To Haves

Education beyond High School preferred

Responsibilities

Manage daily administrative and office supports operations of the office including establishing work priorities and workflow
Prepares proposals, correspondence, presentations and reports for key customers
Potential to set up new jobs in JDE and distributes accordingly
Assists with the coordination of field and operational activities in association with Project Managers
Inputs and verifies data from basic timesheets for union payroll on a timely basis
Assists with weekly-monthly reports, payroll records, union benefits and wages
Review invoices/packing slips for accuracy and completeness
Assist with copying invoices, timesheets, special reports, etc.
Assists with weekly and monthly customer reporting
Data entry of cost budgets into the JDE system
Processing, entry, routing, and filing of contracts and change orders
Office supply orders
Screening phone calls and routing callers to the appropriate party
Greet and assist visitors
Manage and distribute mail