Administrative Assistant | Permanent Part time

Sienna Senior Living•Port Coquitlam, BC

11d•Onsite

About The Position

The Administrative Assistant role demonstrates our commitment to the Team Member Experience by providing integral services and support to our communities and their teams. This is a permanent, part-time position working 22.5 hours per week, with a work schedule of 9am - 2pm daily, Monday through Friday. The pay rate is $23.50 per hour.

Requirements

Post-secondary education in related filed.
Minimum 2 years’ administrative or clerical experience supporting multiple people and various levels in a corporate level environment.
Superior MS Office skills (Outlook, Word, Excel, and PowerPoint) and strong internet navigation/research ability.
Typing speed of 70 words per minute.
Excellent written and oral communication skills with demonstrated ability to relate well to others with a mature attitude.
Ability to manage multiple tasks and competing priorities in a fast paced work environment while maintaining a high degree of accuracy.
Attention to detail and excellent follow-through skills, with the ability to take initiative.
As part of legislative requirements, all successful candidates must meet the provincial police check and tuberculosis screening requirements as applicable.

Responsibilities

Under the direction of the team leader, the Administrative Assistant will provide dedicated support.
Performing clerical, administrative and other support activities assigned.
Formatting and editing reports, forms, policy manuals and other documents.
Handling travel booking, accommodations for leadership team.
Maintaining vacation and time off schedule for leadership team.
Facilitating submissions of expense and credit card reports as required.
Assisting with planning and organization of event/meeting logistics, including teleconferences, webinars and off-site meetings.
Compiling meeting and promotional packages and maintain inventory of current information.
Performing relief reception duties on a rotation basis with other administrative support team members in the organization.
Researching information from multiple sources as requested.
Maintaining strict confidentiality of information and exercising discretion in all communications that are of a confidential nature.
Communicating in person and through correspondence with high level contacts inside and outside the organization such as vendors and senior leadership.
Performing other duties as assigned.