Administrative Assistant

TriHealth•Cincinnati, OH

3d•Onsite

About The Position

At TriHealth, our corporate team thrives on a service-oriented mindset grounded in inclusivity, innovation, and collaboration. We cultivate a supportive culture where every team member is valued, empowered, and given a true sense of belonging. When you join us, you become part of a community that invests in your personal well-being and your professional future. You’ll experience meaningful growth and development opportunities, excellent benefits, and a workplace where people actively support one another and share best practices every day. Here, your contributions matter—and together, we make a lasting impact.

Requirements

High School Diploma or GED (Required)
3 - 4 years experience as an administrative professional or executive assistant (Required)
Excellent oral and written communication skills required.
Must have experience in using a PC.
Proficient in Microsoft Office Suite including Excel, Power Point, and Outlook.
Ability to handle confidential information with discretion.
Problem-solving and adaptability in a dynamic healthcare setting.
Strong organizational and time-management skills.

Nice To Haves

3 - 4 years experience supporting multiple senior leaders and/or service line operations (Preferred)

Responsibilities

Manage complex, multi-leader calendars; schedule meetings, town halls, and cross-department touchpoints.
Timely preparation of professional and concise agendas, meeting minutes, trackable action items and follow up to ensure timely completion.
Draft and proofread executive correspondence, memos, presentations, and talking points; maintain version control and confidentiality.
Coordinate travel, conference registrations, and expense reports in compliance with organizational policies.
Arrange Department Meetings: book rooms, order food, set up technology, prepare and distribute agendas and minutes.
Manage office supplies and ensure efficient workspace organization.
Maintain confidential personnel and departmental records.
Assists with managing payroll and submissions.
Serve as the point of contact for internal and external communications.
Maintain Shared Drives and Collaboration Sites; organize policies, SOPs, job aids, and service line documents.
Maintain and submit department TDDD and CLIA certificates for application and/or renewal.
Maintain email distribution and contact department lists.
Support submission of business expenses into TriHealth system platform.
Provides a full spectrum of administrative/clerical support for the office of several Operational Administrators and Medical Administrators.
Serves as the initial phone contact and resource for resolving inquiries and requests for information.
Responsible for coordinating the formal and informal communications.
May provide coverage for senior management in the absence of the executive assistants.
Must be able to work in a fast-paced environment, prioritizing tasks and duties effectively.
The Administrative Assistant provides high-level administrative support to senior leadership within the health system.
This role ensures smooth operations by managing schedules, coordinating meetings, handling documentation, and maintaining accurate records.
They can assist with payroll submissions, physician and APP administrator timecards, and ensure timekeeping accuracy.
Maintain and improve shared templates, forms, trackers, and workflows to streamline team operations.