Administrative Assistant

Control Point Associates, Inc.•Village of Colonie, NY

8d•$18 - $25•Hybrid

About The Position

Control Point Associates is seeking an experienced Administrative Assistant to join their team. This role involves supporting Project Managers and Office Managers with project coordination, document creation, client interaction, and database management. The ideal candidate will thrive in a fast-paced, team-oriented environment and possess strong organizational and communication skills. The position can be based in either the Albany, NY, or Southborough, MA offices.

Requirements

High School Diploma.
Excellent Microsoft Office Skills and attention to detail.
1-3+ years of Administrative Assistant experience.
A positive can-do attitude and professionalism.
Ability to pivot to changing situations and priorities.
Ability to work effectively both independently and as part of a team.

Responsibilities

Assist Project Managers and Office Managers with project coordination, including scheduling, setting up contracts/projects on the network, and maintaining files.
Create correspondence, technical reports, and team-specific documents for project tracking.
Research property information and standards/codes required by clients and agencies.
Compile reports on project progress.
Submit plans and applications to state and local agencies.
Use Adobe Acrobat Writer to convert applications and forms to electronic forms.
Create, maintain, and update project/office documents using Microsoft Word, Excel, and other related software.
Greet clients and visitors in person and answer incoming calls.
Sort and distribute mail and take FedEx packages to the drop box.
Update and maintain the CRM/Deltek database.
File project folders, scan documents, and purge archived project information.