Administrative Assistant (10724)

FIRST UROLOGY P S C•Jeffersonville, IN

18d•Onsite

About The Position

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the Executive Assistant to the CEO/Marketing Coordinator in day-to-day administrative, operational, and marketing functions. This role will serve as liaison between leadership and staff, ensuring smooth communication, efficient scheduling, and timely execution of projects and company initiatives. The ideal candidate is professional, adaptable, and capable of managing multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism.

Requirements

Minimum associate degree or equivalent work experience preferred
2+ years of administrative, executive support, or office coordination experience preferred
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace
Ability to work independently while collaborating effectively with leadership and staff
High level of professionalism, discretion, and attention to detail

Nice To Haves

Experience with scheduling platforms, reporting tools, and marketing coordination is a plus
Strong time management and prioritization skills
Ability to manage multiple deadlines in a fast-paced environment
Event planning or marketing support experience
Comfortable interacting with executives, employees, vendors, and external partners
Problem-solving mindset with a proactive approach to tasks and responsibilities

Responsibilities

Provide clerical and administrative support to the Executive Assistant to the CEO/Marketing Coordinator
Manage calendars, schedules, and appointments for leadership and internal meetings
Coordinate and schedule meetings, conference calls, and assist in planning company events
Organize and maintain files, records, reports, and confidential documentation
Assist with correspondence, data entry, document preparation, and office communications
Assist in managing out-of-state company properties
Produce and compile monthly reports for C-suite leadership
Assist in tracking deadlines, deliverables, and ongoing projects for EA
Serve as a liaison between the Executive Assistant and staff to facilitate communication and follow-through
Support internal coordination efforts to ensure operational efficiency
Assist with marketing initiatives, campaigns, and promotional efforts
Coordinate logistics for company events, meetings, employee engagement activities, and corporate functions
Support content organization, vendor coordination, and event preparation as needed
Assist with maintaining marketing materials, calendars, and communications

Benefits

401(k) company contribution of 7.5% annual salary (whether you contribute or not)
Dental insurance
Health insurance
Vision
Company Paid Life insurance
20k Company Paid AD&D
20K Company Paid Long-Term Disability 60%
6 Days of Sick Time
8 Paid Holidays
10 Days of Vacation Time
Milestone Checks
Cabin/Condo for vacations