Administrative Assistant

Hawaiian Electric•Honolulu, HI

26d•Onsite

About The Position

The P JA ADMINISTRATION Department of the P ENVIRONMENTAL Division at Hawaiian Electric Company has 1 Management vacancy available. This role provides direct administrative support to the division, including maintaining filing systems, creating and maintaining reports, handling correspondence, scheduling meetings, coordinating travel, and managing confidential information. The position involves preparing facilities and equipment for meetings, assisting with agendas and materials, taking meeting minutes, researching and compiling data for decision-making, and preparing presentations and reports. It also includes coordinating information technology requests, answering phones, preparing correspondence, filing, maintaining office supply inventory, and coordinating purchases. Special assignments and back-up relief may be required, along with participation in Company emergency response activities.

Requirements

Knowledge of general office procedures and methods
Working knowledge of general business practices
Working knowledge of personal computers and related software applications such as spreadsheets, word processing, presentations, etc.
Strong interpersonal skills to effectively deal with a variety of individuals
Ability to prepare effective presentations and reports using office equipment, personal computers and related software applications
Ability to effectively communicate with all levels of the organization, both verbally and in written communication
Ability to remain flexible and adapt to rapidly changing priorities
Ability to handle confidential matters and materials discreetly and professionally
Several years (3-5) of general office/administrative experience utilizing PC based programs

Nice To Haves

Knowledge of legislative, operational, financial, and regulatory processes helpful

Responsibilities

Maintains division/division filing system
Creates and maintains reports
Photocopies and routes correspondence
Schedules appointments and related arrangements for internal and external meetings
Coordinates travel arrangements and cost reimbursements
Handles company sensitive and confidential correspondence and information
Prepares facilities and equipment for meetings
Assists in preparing meeting agendas, meeting materials, status reports, and regulatory materials
Takes meeting minutes
Researches, compiles and organizes data to facilitate decision-making
Prepares presentation and related-materials
Develops and distributes reports
Coordinates the division’s information technology requests that include telephone and computer resources
Answers and directs phone calls
Prepares correspondence
Files documents
Maintains inventory of office supplies
Coordinates purchases
Performs special assignments as requested
Provides back-up relief when necessary
Performs other duties as assigned
Participates in Company emergency response activities as assigned