Administrative Assistant - Specialty Infusion Pharmacy

Soleo Health•Tempe, AZ

2d•Onsite

About The Position

Soleo Health is seeking a Full-time Administrative Assistant to support our Specialty Infusion Pharmacy in Tempe, AZ. This role is responsible for the day-to-day functioning of the office, providing administrative support to ensure efficient operation. The position involves managing a variety of administrative tasks, supporting staff, and assisting in the daily operations of the pharmacy and nursing teams. The company emphasizes simplifying complex care and fostering a positive work environment.

Requirements

High school diploma or equivalent.
Minimum of one-year administrative experience, preferably in office management.
Specialty Infusion Pharmacy experience preferred.
Proficiency in Microsoft Office Suite.
Proficiency in other computer programs to include: Outlook, Paylocity, CPR+, Alayacare, and Insight.
Excellent writing and communication skills.
Excellent customer service skills.
Excellent organizational skills.

Nice To Haves

An associate degree or certification in office administration is preferred.
Preferred knowledge of the following applications: Outlook, Paylocity, CPR+, Alayacare, and Insight.

Responsibilities

Perform clerical duties that assist in the overall productivity and organization of the assigned region.
Answer phone calls, routing to the appropriate recipient and taking messages as necessary.
Maintain electronic and hard copy filing systems.
Handle all incoming and outgoing mail.
Office supply management and ordering.
Clerical duties such as typing, photocopying, and scanning.
Plan meetings and take detailed minutes.
Write and distribute emails to the entire team as needed.
Greet and assist patients and visitors in a professional and friendly manner.
Act as a point of contact for internal and external clients.
Provide general support to visitors.
Support nurse manager, pharmacy manager, and operation director with office related tasks as requested.
Assist executive assistants with any assigned tasks including but not limited to on-site visits by the executive team.
Train new staff on use of basic office equipment including but not limited to phone system use, copier, and postage machine.