ADMINISTRATIVE ASSISTANT

Glynn County Government•Brunswick, GA

1d•$43,024 - $45,201•Onsite

About The Position

This position provides administrative support for Fire Department operations. Duties may include processing payroll documentation, invoices, personnel forms, and purchase card statements. The role also involves screening calls, managing mail and email, composing correspondence, answering telephones, greeting visitors, receiving payments, maintaining petty cash, processing various forms and reports, initiating supply requests, preparing budget transfers, maintaining files, corresponding with billing agencies, and processing Medicare and Medicaid audits. Specific duties may vary based on incumbent skills and proficiency.

Requirements

Knowledge and level of competency are commonly associated with basic skills in administrative support operations.
A high school diploma or GED is required.
Must possess and maintain a valid Driver’s License.

Responsibilities

Processes payroll documentation: reviews, verifies, and approves time cards; researches and resolves discrepancies.
Processes invoices for payment; matches invoices with purchase orders; assigns proper codes; researches and resolves discrepancies, and forwards them for payment.
Prepares and processes personnel action forms for department personnel.
Prepares and processes termination documents, including separation notices.
Prepares job postings for open positions.
Processes purchase card statements and submits receipts.
Prepares and processes travel expense vouchers.
Screens telephone calls and processes mail and email; initiates appropriate response; keeps management informed of significant matters, messages, or documentation.
Composes, types, edits, or proofreads correspondence.
Answers telephone and greet visitors; directs to appropriate personnel; records and relays messages; initiates and returns calls; provides information and assistance; distributes forms and documents to visitors; assists the public in completing forms.
Receives monies in payment for department fees or services; records transactions and issues receipts; balances revenues; prepares and processes bank deposits; and enters deposits into the online banking system.
Maintains department petty cash.
Receives and processes a variety of forms, reports, invoices, correspondence, etc.; reviews, completes, processes, forwards, or retains as appropriate.
Initiates requests for office and janitorial supplies.
Prepares and completes budget transfer requests.
Maintains department files and records.
Corresponds with ambulance billing and collection agencies to provide information and resolve issues.
Processes Medicare and Medicaid audits.
Performs related duties.