0000001452.Administrative Assistant.Sheriff-General Svcs

Dallas County • Dallas, TX

3d

About The Position

Provides direct advanced administrative and secretarial support to medium and large departments, coordinating and supervising office procedures and personnel to ensure cost-effective and efficient administration. May serve as the first-line supervisor of clerical support staff. The position is based in a standard office environment. For Juvenile Department assignments, the role involves working with juveniles who may have committed dangerous or aggressive acts and requires a high tolerance for an emotionally demanding and stressful work environment. Depending on the location, an extensive background investigation may be required.

Requirements

• Education and experience equivalent to an associate degree from an accredited college or university in Business Administration or a job-related field of study.
• One year of work-related experience.
• Ability to type 35 words per minute.
• Must take and pass at least one skill test determined by the Elected Official or Department Head. Tests may include 10-key, coding, data entry, filing, grammar, math, MS Excel, MS Word, proofreading, spelling, sorting, or a timed typing test.
• Skill in using standard software applications.
• Ability to communicate effectively verbally and in writing and to establish and maintain effective working relationships with employees, departments, and the general public.
• For Juvenile Department assignments, ability to work with juveniles who may have committed dangerous or aggressive acts and tolerate an emotionally demanding or stressful work environment.
• Depending on the location, may be required to pass an extensive background investigation.

Responsibilities

• Research, collect, and analyze data to complete projects, reports, and inquiries.
• Serve as a liaison between staff, management, and other departments to facilitate functions and the flow of information.
• May supervise or provide lead support to staff by distributing work assignments, training new employees, and assisting with daily assignments.
• May assist with budget preparation and monitoring and the acquisition of supplies and services.
• Maintain confidential files, process mail, and answer telephone calls and inquiries.
• Schedule appointments, make travel arrangements, and organize and manage calendars and activities.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree