FVSS Administrative Assistant

SBCS Corporation•Chula Vista, CA

11h•Onsite

About The Position

The FVSS Administrative Assistant is responsible for contributing to the successful support of the Family Violence & Shelter Support (FVSS) program by performing a wide variety of administrative, support, and secretarial activities. Services will be in keeping with agency goals, objectives, mission and style and provided within a team framework. This is a part-time position working 20 hours per week, Monday through Friday from 9 a.m. to 1 p.m., with a flexible schedule based on program needs.

Requirements

High school diploma required; some college coursework preferred.
Must be computer literate and proficient in standard office software applications.
Bilingual skills required.
Ability to type a minimum of 50 words per minute.
Minimum of one (1) year of administrative experience preferred.
Ability to work well under pressure and meet established deadlines.
Excellent verbal and written communication skills.
Strong organizational skills with the ability to effectively multi-task.
Ability to initiate, organize, and implement tasks independently.
Ability to maintain confidentiality and handle sensitive information appropriately.
Ability to work effectively in a team environment with individuals from diverse backgrounds and personalities.
Ability to work with a diverse population, possess cultural sensitivity, and maintain appropriate boundaries with clients.
Employment may be conditioned upon satisfactory completion of certain background clearances which may include a Department of Justice criminal background check requiring fingerprints (Live Scan), screening through the National Sex Offender Public Website, drug test, tuberculosis (TB) test, and such additional clearances as may be required under the program.
Candidate is required to have reliable transportation; therefore, the candidate must successfully complete a motor history check. Candidate must also possess and maintain a current valid California driver’s license and valid auto insurance policy. (Approximately 20% of the time.)

Nice To Haves

Some college coursework preferred.
Minimum of one (1) year of administrative experience preferred.

Responsibilities

Work closely with the Program Coordinator to run daily reports, complete ongoing assignments, and schedule appointments.
Perform data entry and data processing tasks accurately and efficiently.
Research and compile information and coordinate activities between departments and external service providers.
Order and maintain office and program supplies.
Coordinate repairs and maintenance of office equipment.
Maintain confidentiality of all work, including client files and sensitive information.
Maintain effective communication with student interns and immediate team members.
Prepare outreach materials for presentations, community events, and general program dissemination.
Record, prepare, and submit meeting minutes for review and approval.
Ensure all correspondence and documents are accurate by applying proper grammar, spelling, and punctuation during preparation and final review.
Ensure all materials represent SBCS in a professional, positive, and effective manner.
Assist with special projects related to department functions and operations.
Complete detailed assignments, including statistical tracking and reporting for individual programs.
Interact with clients as needed for information gathering and support purposes.
Provide reception coverage at the SBCS main office as needed.
Transport and/or pick up program documents from other SBCS locations as necessary.
Perform other duties as assigned.