Administrative Assistant - Pittsburgh, PA

Military Spouse Corporate Career Network • Pittsburgh, PA

1d • Hybrid

About The Position

Supports senior-level roles in a wide variety of complex administrative and office functions, as well as specialized technical support for academic or administrative departments. Serves as the primary support to senior and executive-level roles; coordinates with associated teams. Manages office workflow, projects, and schedules; serves as primary liaison between internal and external stakeholders. Develops agendas and meeting materials; coordinates special events. Answers telephone, takes messages, and transfers callers; provides information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails. Performs a wide variety of complex administrative and office functions independently; provides specialized technical or project support for academic or administrative departments as it relates to administrative tasks. Proposes solutions to moderately complex problems; identifies improvements for efficiency and accuracy. Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, content on department website, publications, and routine correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials. Assists with budget preparations, makes purchases, collects payments, and verifies billing information; assists with vendors on quotes and invoicing. Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.

Requirements

• Associate's Degree
• 5 years of experience

Nice To Haves

• Combination of education and relevant experience will be considered in lieu of education and/or experience requirement.

Responsibilities

• Supports senior-level roles in a wide variety of complex administrative and office functions, as well as specialized technical support for academic or administrative departments.
• Serves as the primary support to senior and executive-level roles; coordinates with associated teams.
• Manages office workflow, projects, and schedules; serves as primary liaison between internal and external stakeholders.
• Develops agendas and meeting materials; coordinates special events.
• Answers telephone, takes messages, and transfers callers; provides information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
• Performs a wide variety of complex administrative and office functions independently; provides specialized technical or project support for academic or administrative departments as it relates to administrative tasks.
• Proposes solutions to moderately complex problems; identifies improvements for efficiency and accuracy.
• Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, content on department website, publications, and routine correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
• Assists with budget preparations, makes purchases, collects payments, and verifies billing information; assists with vendors on quotes and invoicing.
• Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.

Benefits

• 100% University match on employee contribution of 3-8% of base pay
• 150% University match on employee contribution of 3-8% of base pay after vesting.
• Enhanced University match for those nearing retirement
• 11 Paid Holidays
• Paid Vacation, Sick, and Personal Days
• Additional Paid Time Off (Winter Recess) during the period between Christmas and the New Year
• Paid Parental Leave
• Above-average Employer Contribution toward Medical, Prescription Drug, Dental, Vision, Life, STD, and LTD insurance plans
• Flexible Work Schedules.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree