Administrative Assistant

ACS Infrastructure Development Inc•Toronto, ON

11d

About The Position

The Administrative Assistant provides comprehensive administrative, operational, and organizational support to ensure the efficient day-to-day functioning of the office. This role requires a highly organized, reliable, and professional individual who can manage multiple priorities in a fast-paced corporate environment. The position reports directly to the Office Manager and offers growth opportunities with increased responsibility over time.

Requirements

Minimum 2 years’ relevant administration experience required
High school diploma is required
Intermediate proficiency in Outlook, Excel, and Word is required
Professional demeanor and strong interpersonal skills
Strong Organizational skill and attention to detail
Excellent verbal and written communications skills in English
Ability to work independently with initiative and as part of a team
Ability to perform daily tasks with minimal supervision
Adherence to all company policies, procedures, and safety standards

Nice To Haves

Associate’s, or Bachelor’s degree preferred
Spanish language skills are a plus, but not required

Responsibilities

Oversee daily office operations, ensuring a clean, organized, and fully stocked workspace
Coordinate meetings, calendars, conference rooms, and catering arrangements
Arrange and manage business travel, including booking flights, accommodations, transportation, and preparing itineraries
Monitor and maintain inventory of office supplies, equipment, furniture, kitchen items and vendor relationships (e.g., cleaning, maintenance, delivery services)
Handle incoming/outgoing mail, packages, and courier services
Prepare and edit documents, reports, presentations, and filing systems
Support billing, expense reporting, and basic administrative/accounting tasks, including travel expense and reconciliation
Assist with employee onboarding/offboarding, internal events, and general employee support and communications
Maintain internal directories, records, and office documentation
Provide general administrative support to leadership and cross-functional teams
Provide basic IT coordination/support and assist with workstation setup and technology tracking
Ensure compliance with office procedures, health, and safety standards
Manage multiple priorities, meet deadlines, and support special projects as assigned
Coordinate service requests, work orders, and vendor access with building management