ADMINISTRATIVE ASST.

Honsador Lumber • Kailua, HI

8d • $23 - $25 • Onsite

About The Position

Alpha Electric Supply is seeking an Administrative Assistant for their Kona Branch. This role is crucial for providing exceptional administrative services and supporting daily branch operations. The company is one of Hawaii's leading electrical supply companies and offers a stable, full-time position with opportunities for career growth.

Requirements

• High school diploma or equivalent required.
• Strong proficiency with Microsoft Office (Word, Excel, Outlook).
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Excellent verbal and written communication skills.
• Ability to work independently while contributing to a team environment.

Nice To Haves

• Previous administrative, customer service, or office support experience preferred.
• Previous experience with ERP systems or inventory software is a plus.

Responsibilities

• Prepare purchase orders and coordinate the procurement of inventory, office, warehouse, and branch supplies.
• Schedule inbound freight and coordinate delivery logistics.
• Prepare and process daily bank deposits.
• Perform inventory-related administrative functions, including monthly inventory entries, cycle count documentation, and inventory adjustments.
• Assist in investigating and resolving inventory discrepancies to maintain inventory accuracy.
• Assist with scheduled physical inventories and cycle counts.
• Create expense purchase orders (POs) in Agility and process non-inventory invoices.
• Allocate freight invoices to inventory and verify appropriate cost distribution.
• Confirm customer pick tickets have been accurately invoiced and resolve discrepancies.
• Scan, electronically file, and maintain branch records.
• Maintain vehicle registration, licensing, safety, and compliance records.
• Assist with branch safety documentation, reporting, and administrative compliance activities.
• Provide general administrative support to branch personnel, including preparing reports, maintaining records, coordinating communications, and supporting daily branch operations.
• Perform other administrative and operational duties as assigned.

Benefits

• Competitive hourly pay (based on experience)
• 11 paid holidays per year
• Vacation benefits
• Sick leave benefits
• Medical, Dental & Vision Insurance
• 401(k) Retirement Plan with Company Match (after one year of eligibility)
• Employee Stock Purchase Plan
• Career growth opportunities
• Stable, full-time position

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED